Overview

When Chronicall goes to play an audio recording, if it cannot locate the storage location of the recording it will display an error. 

This error is caused by either the Recording Library service not running, network connectivity issues to the Recording Library server, or Chronicall looking in the wrong recording directory for the selected recording after a server migration.

• If the play button looks like this in Cradle to Grave, the recording was deleted per your Retention Policy, deleted manually by someone via Cradle to Grave, or deleted manually from the Recording Library Directory on the server itself. 

Review our Retention Policy article linked here to review your settings if you see this icon. 

• If the recording was manually deleted or moved, the first time you play a manually deleted recording it will show the regular play button. 
  • Click on it and then refresh Cradle to Grave to see it properly display the red X.

Recommendation

We recommend investigating to see if there was a recent server migration with your Chronicall server.  The most common scenario is Chronicall was moved, but not the Recording Library recording directory (the 0/0/0 directory inside the Recording Library folder). 

When the Recording Library directory is moved, it is essential all folders are kept in the exact order they were in and on the same file path for a migration of the audio recordings to succeed. 

• It is also possible that the directory was migrated, and we just need to point the Chronicall Recording Library settings to the new recording directory (recording pool). 

If you find where the missing recordings are located, follow the steps below to integrate them with your current setup.

• It is also possible but very rare, that after a server migration if you no longer have a Recording Library license you will not be able to play historical recordings. 
  • For example, if you were on a Recording Library trial and no longer have an active license.

Steps

1. Verify the Recording Library directory is on the new Recording Library server.  By default, it is located at one of the below file paths.
   • Windows: 

     • C:\Program Files (x86)\Xima Software\Chronicall\recording library

     • C:\Program Files\Chronicall\recording library

   • Linux:

     • /var/lib/Xima\ Software/Chronicall/recording library

     • /var/lib/Chronicall/recording library

       
       
       
       
2. Stop the Chronciall Recording Library service
   
   
   
   
3. Place the 0/0/0 recording directory into the same folder that it existed in previously on the new server
   • NOTE: As long as this isn't already populated with a 0 folder
4. Copy the exact file path the recordings are now stored in
   
   
   
   
5. Start the Recording Library service again
   
   
   
   
6. Navigate to Admin (System) > System Settings > Recording Libraries > Recording Libraries...
   
   
   
   
7.   Select the Recording Library in question, then select Edit
   
   
   
   
8. Navigate to Configure Drive Pooling...
   
   
   
   
9. Select New Storage Pool
   
   
   
   
10. Paste the directory we previously copied into the Location (required) field as shown below, then validate the path
    
    
    
    
11. If the validation is successful, select OK 3 times then Save on the main settings screen to save the new Storage Pool path
12. Recordings should begin to populate the same directory